Stephanie Barker
sb119908@gmail.com • (513) 543-0781
LinkedIn • Cincinnati, OH 45209
Dynamic professional with substantial experience in delivering high-level administrative support, optimizing workflows, and enhancing team collaboration to drive efficiency and organizational success.
Proven history of success in managing office operations, coordinating schedules, and supporting executive teams to ensure seamless functionality. Adept at overseeing administrative processes, managing budgets, and enhancing communication across departments to streamline productivity. Skilled in cultivating relationships with internal and external stakeholders, managing confidential information, and preparing comprehensive reports. Known for exceptional organizational abilities, multitasking under pressure, and maintaining a high level of professionalism in all interactions. Instrumental in coordinating and prioritizing multiple tasks simultaneously, managing vendor relationships, and executing projects with precision. Passionate about creating systems that improve overall office efficiency and support business growth. Demonstrated expertise in problem-solving, handling inquiries, and maintaining smooth day-to-day office operations.
Areas of Expertise
● Office Administration
● Calendar Management
● Expense Tracking
● Budget Coordination
● Vendor Management
● Contract Administration
● Records Management
● Communication Coordination
● Document Preparation
Professional Experience
Corporex Management & Leasing, Inc, Covington, KY
Assistant Property Manager
2021 — Present
Cultivate strategic relationships with office and retail management stakeholders to enhance collaboration and operational efficiency. Ensure optimal cleanliness, functionality, and compliance of equipment and systems by enforcing stringent property standards. Maintain full regulatory compliance by administering tenant lease requirements, including annual SAM Registration for two GSA leases. Direct oversight of Circleport properties and business parks, encompassing five properties and 650 acres of land to maintain operational excellence. Align financial planning with strategic objectives by developing and implementing annual operating and capital budgets for five properties and six business parks. Monitor operating and capital expenditures, identify variances, and prepare comprehensive monthly and quarterly property reports. Oversee operating and capital projects across commercial portfolio by designing and implementing detailed project tracker. Steer critical services contracts negotiation, including fire/life safety systems monitoring, HVAC maintenance, landscaping, pest control, and snow removal, enhancing operational reliability.
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Streamlined lease management processes by accurately updating new lease and renewal data in Yardi.
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Replaced cooling towers by negotiating a direct purchase from the manufacturer, saving 10% on overall costs.
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Enabled timely collections and financial stability by supervising accounts receivable management for all Circleport properties and business parks.
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Optimized procurement processes by spearheading creation of RFPs and engaging vendors to solicit competitive bids.
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Improved efficiency and reduced costs across the portfolio by conducting vendor research and selecting partners for general repairs and capital projects.
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Directed replacement of essential HVAC infrastructure, including 11 rooftop units, one makeup air unit, 15 heat pumps, one cooling tower pump, and one VFD, ensuring optimal climate control and system performance.
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Transitioned the majority of common area lighting across the Circleport portfolio to LED, achieving significant energy savings and sustainability goals.
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Managed RFP processes for landscaping, snow removal, HVAC, elevator maintenance, fire/life safety systems, and security, securing higher service quality and structured contract renewals, driving a 4% annual cost increase for better budget predictability.
Jeffrey R Anderson Real Estate, Cincinnati, OH
Assistant Property Manager
2019 — 2021
Administered tenant lease obligations, ensuring timely execution and compliance. Developed and managed annual budgets for three properties, aligning financial planning with operational goals. Directed grounds and maintenance activities, ensuring consistent upkeep and aesthetic appeal of properties. Maintained alignment with organizational needs by analyzing and managing service agreements and contracts ranging from one to five years. Fostered communication and community engagement by designing and distributing monthly tenant newsletter.
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Strengthened tenant engagement and brand visibility by managing social media platforms.
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Enhanced security and accessibility protocols by controlling key fob access for tenants and employees.
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Improved satisfaction and community building by planning and executing tenant-focused events.
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Mitigated risks and ensured swift recovery by coordinating emergency preparedness and response strategies.
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Streamlined supply chain operations and minimized downtime by procuring building and maintenance inventory.
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Secured competitive bids and negotiated contracts for building repairs, maintenance, and upgrades, optimizing cost-efficiency and quality.
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Identified and implemented a cost-effective upgrade to the HVAC Controls System with BACNET capabilities, saving ownership $270,000.
Everything But The House, Cincinnati, OH
Assistant Photography Manager (2016 – 2019)
2015 — 2019
Captured high-quality images of consignment jewelry and luxury fashion accessories in a commercial studio setting, enhancing product appeal and customer engagement. Directed product photography operations by delegating tasks, optimizing workflow, and ensuring team efficiency. Onboarded new employees by designing and delivering comprehensive orientation programs. Maintained accuracy and streamlined operations by coordinating inventory control processes. Adhered to weekly deadlines and maintained production standards by supervising photography team members. Created visually appealing compositions in line with brand standards by applying production design principles
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Played a key role in managing and executing a company sale, generating $500K in profit.
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Ensured timely execution of individual auctions by developing and managing monthly deadline calendars.
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Drove data-informed decision-making by compiling/communicating key business metrics to operational and sales teams.
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Achieved optimal visual representation by configuring studio lighting setups tailored to product specifications, including size, color, and texture.
Estate Service Specialist-Team Lead (2015 – 2016)
Steered execution of high-end estate sales and auctions, ensuring efficient and timely completion of projects. Incorporated set design and staging techniques to present estate items in an aesthetically pleasing manner. Facilitated removal of unusable or extraneous items by coordinating with third-party services.
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Elevated image quality and consistency by performing post-production editing on photographs.
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Maximized visual appeal and buyer interest by capturing detailed and professional-grade photographs of estate products.
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Facilitated daily communication with clients, managers, and team members to foster productive work environment.
Education
Bachelor of Fine Arts Photography, Ohio University, Athens, OH
Technical Skills
Property Management Software: AvidXchange, Yardi Voyager 7S, Yardi Commercial Café Site Manager
Office Productivity Tools: Microsoft Office Suite, Google Drive (Gmail, Calendar, Docs)
Operating Systems: Windows/PC, Macintosh
Creative and Design Tools: Adobe Acrobat, Adobe CS6 Suite (Photoshop, Bridge, Lightroom, Illustrator)
Social Media Platforms: Instagram, Facebook, Twitter